PODS
PODS ORGANIZATIONAL DESIGN SYSTEM
PODS AND SAFe
Key Differences and Combination Options
Key Differences:
SAFe explicitly manages dependencies through a structured hierarchy, including teams, Agile Release Trains (ARTs), and portfolio-level initiatives. It relies on PI Planning, shared backlogs, and tools like dependency maps to identify, track, and resolve dependencies. Roles such as Release Train Engineers (RTEs) ensure alignment and smooth coordination, with regular iterations and synchronized schedules helping to prevent delays.
PODS minimizes dependencies by designing Pods as autonomous, self-sufficient units equipped with the necessary resources and skills to achieve their goals. Pods adapt dynamically by integrating workflows (e.g., Scrum, Kanban) and reconfiguring as needed to handle bottlenecks. While independence is prioritized, collaboration between Pods is encouraged when necessary, supported by shared tools and alignment on shared objectives like OKRs.
Combination Options:
Organizations can effectively combine both approaches by using PODS principles to enhance SAFe implementations. A SAFe ART can be transformed into a more autonomous Pod while maintaining SAFe's structured events and roles. This hybrid approach allows teams to benefit from SAFe's proven scaling patterns while gaining the flexibility and autonomy of PODS. Key strategies include increasing team autonomy within ARTs, focusing on end-to-end outcomes rather than just outputs, and fostering more dynamic collaboration patterns while still maintaining the predictability that SAFe provides.
Dependency Management in SAFe
- SAFe explicitly addresses dependency management through its structured hierarchy.
- Teams coordinate dependencies within a Program Increment (PI).
- Agile Release Trains (ARTs) align multiple teams to manage cross-team dependencies.
- Higher-level initiatives ensure that dependencies across ARTs and teams are addressed.
- A key event in SAFe is PI Planning, where teams plan their work for the upcoming iteration, identify dependencies, and create strategies to resolve them.
- Dependency management is facilitated by shared backlogs, roadmap alignment, and dependency boards.
- SAFe assigns specific roles like Release Train Engineers (RTE) and Solution Architects to ensure dependencies are identified, tracked, and resolved effectively.
- Regular iterations and synchronized schedules (e.g., Program Increments) help teams coordinate dependencies effectively and avoid delays caused by misalignment.
- SAFe recommends tools like dependency maps, Gantt charts, or visual boards to track dependencies and manage risks proactively.
Dealing with Dependencies with PODS-based design
- Pods are designed to be autonomous and self-sufficient to minimize dependencies between units.
- Each Pod is treated as an independent "container" with the resources, skills, and capabilities needed to achieve its goals, reducing cross-Pod dependencies.
- Pods can integrate various workflows (Scrum, Kanban, etc.) and reconfigure themselves as needed to adapt to changing priorities or reduce bottlenecks caused by dependencies.
- While Pods aim to work independently, collaboration between Pods is encouraged for resolving interdependencies. Tools and communication practices (like shared product boards, shared code, or OKRs) help align Pods on shared goals.
- By focusing on the outcomes and assigning clear priorities, Pods minimize the impact of dependencies by aligning on shared objectives rather than micro-managing inter-team relationships.
- Pods allow for dynamic reteaming and reallocation of resources within and across Pods to handle dependencies efficiently.
Adopting PODS-based design in SAFe
A Pod can function as a SAFe Agile Release Train (ART) by serving as a stable, cross-functional, and autonomous unit that aligns multiple teams to deliver end-to-end value. For this transition, the Pod must adopt the structured events and roles central to SAFe, such as PI Planning, System Demos, and roles like Release Train Engineer and Product Manager. Additionally, the Pod must ensure alignment with SAFe's cadence-based Program Increments, shared backlogs, and dependency management practices to effectively coordinate across teams and deliver consistent, customer-focused outcomes.
Recommendations for Adopting a Pod-Like Approach Within an ART
- Redesign ART teams into autonomous Pods that have all the necessary resources and capabilities to operate independently.
- Reduce reliance on centralized dependency management by equipping Pods to minimize interdependencies and function as self-sufficient units.
- Shift the focus from managing outputs through tightly structured backlogs to driving long-term outcomes aligned with strategic objectives.
- Define the purpose, priorities, and desired outcomes for each Pod, allowing them to deliver value without micromanagement.
- Define overarching goals during PI Planning that all teams collectively own and contribute to, ensuring alignment with the ART's mission.
- Use Program Objectives and shared outcomes to maintain focus across all teams, creating a sense of unity and purpose.
- Facilitate regular collaboration sessions to align efforts, share progress, and address shared challenges.
- Use events like System Demos and Inspect and Adapt to highlight collective achievements and reinforce the shared ownership of outcomes.
- Use tools like shared backlogs, dependency boards, or OKRs to provide visibility across the ART and ensure smooth coordination without micromanaging.
- Make all teams aware of how their work interconnects to reduce misunderstandings and misalignments.
- RTEs and Product Managers should focus on enabling teams to act autonomously while ensuring alignment with ART-level priorities.
- Leadership should reinforce the ART's role as a unified entity, focusing on strategic goals rather than intervening in team-level operations.
- Foster a culture where all teams feel responsible for the ART's success, not just their individual deliverables.
- Use retrospectives and feedback sessions to evaluate progress and strengthen the commitment to shared outcomes.
Benefits of the Change
- Greater scalability and adaptability across the organization.
- Enhanced ability to solve complex, cross-functional problems.
- Reduced overhead from dependency management and hierarchical alignment.
- A more human-centric approach that empowers teams to innovate and deliver long-term value.
By adopting Pods-based design, an ART can evolve into a more flexible, outcome-oriented organizational unit that is better equipped to handle dynamic business environments.
SAFe, or Scaled Agile Framework, is a set of organization and workflow patterns designed to implement agile practices at an enterprise scale. It was created by Dean Leffingwell and Drew Jemilo in 2011 to help large organizations apply agile principles beyond individual teams.